REQUIRED EDUCATION & EXPERIENCE:
- High school education or general education degree (GED).
- Minimum of 3 years related experience in accounts payable and receivable.
- Microsoft Dynamics experience
- Experience in grocery or warehouse manufacturing is recommended.
- Ability to calculate figures and amounts such as discounts, interest, commissions, deductions, proportions, and percentages.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to prioritize and work independently.
- Ability to systematically organize various types of documents for easy retrieval.
- Ability to utilize Microsoft Office and the accounts payable/receivable module of the company’s accounting software in a network environment.
- STRONG data entry, 10-key by touch and legible handwriting.
DUTIES & RESPONSIBILITIES:
Accounts Receivable:
- Posts cash to reconcile deposits to receivables daily.
- Generates accounts receivable aging.
- Mails past due invoices.
- Communicates with customers and initiates collection procedures.
- Creates adjustments and credit memos for incorrectly paid balances.
- Alphabetically sorts accounts receivable documentation and places in appropriate files.
- Access Customer Portals for account Reconciliation
Accounts Payable:
- Enter new vendor information and payment terms into the computer system.
- Matches purchase orders and receiving slips with invoices.
- Verify invoices show correct prices, quantities and items ordered per purchase order.
- Distributes invoices with attached paperwork to appropriate department head for authorization of payment.
- Writes general ledger account numbers from chart of accounts on invoices.
- Enters data and posts invoices into computer system on a timely basis.
- Files approved invoices for payment until next check printing.
- Selects invoices for payment and prints checks, appropriate reports and check register.
- Verifies check totals are accurate. Staples check stubs to invoices.
- Attaches remittance to check and submits all paperwork to authorized check signers.
- Alphabetically sorts accounts payable documentation and places in permanent files.
- Provides backup support to administrative positions as assigned. (Including answering the telephone)
- Additional duties and responsibilities as assigned.
